We are pleased to present Gentics CMS Release 5.35 “Alex”, a further big step towards the replacement of all old user interfaces.
The new Administrator user interface is now available with its first functional modules on the administration of users, groups and permissions.
Content managers will find many interesting new features in the Editor user interface. In this blog article we are presenting several highlights on improved usability such as finding and managing the folder start pages, new functions such as linking templates, as well as a new custom tool, the link checker. Further enhancements and improvements are described in the Gentics CMS User Guide which is available in an online version as well as in PDF format.
Highlights of Gentics CMS 5.35 Alex for content managers
If you can’t wait to see the full list of enhancements and improvements we invite you to take a look at the Gentics CMS User Guide (PDF, Online-Version). In the present article we are highlighting the three top features. On the basis of the following questions we would like to outline how Gentics CMS can now support you even better in your daily work:
1. Where is the start page of the folder?
Gentics CMS allows you to design the navigation of your online presence via the CMS folder structure. For example, each folder may correspond to one navigation item of your website. In this case, the start page of the folder is the page that is displayed to the user who clicks the respective navigation item. You will probably have a long list of pages from which you have to choose the folder’s start page in the CMS. Depending on the sorting criteria of your list of pages, it may however be difficult to locate the right one.
In Gentics CMS 5.35 Alex we have therefore given the folder start pages a prominent place. You will find them right below the current folder where you can open and edit them or choose a different start page.
Where is my template?
Templates are essential building blocks of your online presence. Each page of your website is based on a template which describes a certain type of page. Typically, there are templates for standard article pages, for overview pages of partial areas of your website or for news pages. The templates for the individual parts of your project are usually configured when you start the project. In this way, they are already linked correctly to the existing CMS folders. As your project evolves, you may however have to integrate new templates, for example one for events. And it may then happen that this new template is not included in the very folder you need it.
If a template is missing, you will most likely notice this fact right at the time you create a page.
What to do now? Cancel creating the page and link the template? ¯\_(ツ)_/¯
Luckily this is not necessary if you have the appropriate permissions. You can instead click “Link to templates” to open a dialogue where you can link the missing template to the current folder. And now you are ready to continue creating the page!
3. Wie finde ich fehlerhafte Links in meinem Projekt?
Gentics CMS has always had a mechanism to send out an email or system message informing content managers whenever an internal link has become invalid. This usually happens if the target page of the link is taken offline or deleted. In such a case, the last user who edited the page with the link is notified so he or she can edit the page. This method serves as a security mechanism, since any person taking a target page offline or deleting it can use the Usage view to check whether the respective page is being used by other pages and take the appropriate measures.
As of Release 5.35 Alex, Gentics CMS supports the link checker custom tool which can be used to check links to external websites.
Once it has been configured, the link checker is triggered via the Tools menu of the user interface and displays all invalid links which have been found by a background job that is executed in regular, configurable intervals. The list of invalid links can be searched by project, and any pages concerned can be opened and edited directly from there.
The CMS pages highlight invalid links in the Aloha Editor sidebar. As soon as you click an element, the CMS page scrolls to the respective position and the dialogue for editing content elements is opened.
Read our blog article on the link checker to find out why this tool is important for you and learn how you can configure and use it.
A new user interface for administrators
In this release we are opening the last chapter of replacing the old user interface. We have laid the foundation for the architecture and the design of the new Administrator user interface, and the first modules – user management as well as group & permissions management – are now available. All other modules will be implemented in the course of the upcoming releases.
You can access the Editor user interface for content managers via the default login address of your CMS installation (for example genticscms.company.org) or via /editor. Similarly, you can access the Administrator user interface via /admin. If you have already provided your authentication via one of these two logins, you are automatically logged in to both user interfaces. The administration functionality can also be accessed via the Tools menu of the Editor user interface.
Since the Editor user interface and the Administrator user interface serve two very different target groups with different tasks and requirements, they have been designed as two distinct applications.
The Editor user interface addresses the requirements of content managers. It fully concentrates on content, which is available instantly and without any detours. Projects, folders, pages, files and images are playing the major roles.
The Administrator user interface supports a variety of target groups with partly overlapping tasks in all administrative matters dealing with the actual content:
- Project managers & power content managers - linking templates, user and group management, partly also the administration of jobs related to content publishing
- Developers - Development tasks with regard to templates & tag types, deployments
- Administrators and operations - configuration, maintenance, deployments
Once you have logged in to the Administrator user interface, the dashboard displays all current and future modules. The modules are grouped into the categories Users & Permissions, Configuration, Operations and Development.
The two Administrator user interface modules which are the most relevant ones for all target groups, especially power content managers and project managers, are the modules on user management as well as group & permissions management. Consequently, they have been the first ones to be implemented. Both modules are based on new user interface components which allow easy searches, filtering and sorting while also providing the possibility of complex filters and exporting data to Microsoft Excel.
In the new Groups module, the management of permissions has been revamped: They are now maintained on two tabs - content permissions (on projects) and administration permissions. The focus has been laid on better readability which is achieved with the help of visualisation via tables and icons. The individual permissions are edited in a dialogue while the context of the respective element always remains in context.
As you can see, the current release holds quite a number of new features. We are excited to hear how you and your content managers will like them. We also look forward to any feedback which you can either convey by commenting this article or by sending us a direct Message. Your customer adviser will be happy to answer all of your questions on the new release.